Part-time Facilities Administrator


Job Description


A great opportunity has arisen for an experienced part-time Facilities Administrator to join a well-established charitable organisation in the Reading area. This is a busy and varied role supporting the Head of Estates & IT and the Assistant Estates Manager, focusing on administrative projects relating to buildings, facilities and Health and Safety. This role is offered on 20 hours per week basis, and our client is flexible on the working patterns agreed.

Key responsibilities include:

  • Keeping up to date with current H&S regulations
  • Completing new Risk Assessments and reviewing & updating existing Risk Assessments
  • Assisting in completion of RIDDOR reporting and advising relevant departments of any remedial measures
  • Updating maintenance and facilities records accurately and in line with GDPR, including Fire and Evacuations, Environmental and Waste Management systems, and PAT certificates
  • Taking calls on behalf of the Assistant Estates Manager, logging new maintenance jobs and allocating urgent jobs appropriately
  • Attending diary and planning meetings, updating the Assistant Estates Manager with relevant information
  • Organising the administration of the annual updates for all organisation policies, updating relevant websites, newsletters and staff portals
  • Completing additional general administration tasks, as required


  • Administrator, with some Facilities or Health & Safety experience
  • Any H&S qualifications (e.g. IOSH or NEBOSH) could be advantageous
  • Excellent interpersonal and organisational skills
  • Driving Licence and own vehicle

If you think you are suitable for this role, then please click ‘APPLY’ now!‍‍

Recruitment Note‍‍‍‍:

Due to the unprecedented volume of response we are currently receiving, regrettably, we are unable to respond to every application individually. If you have not heard back from us within 5 days, please assume your application has been unsuccessful. If the situation changes, or another suitable role arises, we will be in contact.

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